Give each person the equipment context they need.
Control internal access and external sharing so collaboration can move without exposing unrelated fleet, customer, or work information.
| capability | Owner | Admin | Member | Viewer | Share Visitor |
|---|---|---|---|---|---|
| View gear + records | ● | ● | ● | ● | ○ |
| Edit records + close tasks | ● | ● | ● | ○ | ○ |
| Manage roles + automations | ● | ● | ○ | ○ | ○ |
| See shared page only | ○ | ○ | ○ | ○ | ● |
Keep the decision and its context together
A mechanic, dispatcher, supervisor, vendor, customer, and auditor should not all see the same thing. GearJoT supports distinct internal and external collaboration boundaries.
Map the people and responsibilities
Set the right access and visibility
Review exceptions as teams, sites, and vendors change
Outcomes teams point at
Match access to real responsibilities
Separate internal work from external proof
Keep changes and sharing tied to accountable people
Design the workflow around real responsibility
Who can change equipment status?
Use the answer to define the record, ownership, review rhythm, and visibility.
What can external viewers see?
Use the answer to define the record, ownership, review rhythm, and visibility.
Which access changes need an approval trail?
Use the answer to define the record, ownership, review rhythm, and visibility.
Asked on real yards
How does Permissions fit the machine record?
Permissions stays connected to the equipment, people, activity, and related work so another teammate can understand the current situation without reconstructing it.
What should a team define before rollout?
Who can change equipment status? What can external viewers see? Which access changes need an approval trail?
Can GearJoT work around existing systems?
Yes. GearJoT can connect the daily work around the machine while established systems continue to serve their existing roles.
See Permissions in your equipment workflow
Bring one machine's worst week. We will show you how the record, the inspection, the task, and the proof stay connected — from finding to fix, in one system.